Privacy & Data Retention

by Subprimal Editors ● Updated: Jan 02, 2017

This document describes the details of our privacy and data retention policies at Subprimal Poetry Art. It explains what types of information we collect and how we use the information. Updated January 2017.

1. Public

When you visit any page on the web site, a log entry is created that contains the date, time, your internet protocol (IP) address, and information that identifies the maker and version number of your browser. Your IP address identifies your location, but only roughly. It does not identify your actual home or office address.

This information is used for statistical analysis, to examine trends in browser usage, and to determine where (roughly) our visitors are visiting from.

We do not share the information that is collected here with any third party.

2. Comments

When you leave a comment on an article, we collect your name, email address, web site URL (optional), and the text of your comment.

When your comment is published, the information that you entered (with exception of your email address) is made available to the public. If you entered the optional web site URL, your name will be displayed as a link to that URL. Comments are retained indefinitely.

Your email address is used to notify you of follow-up comments, if you chose. Your email address is not added to the mailing list (next section) when you leave a comment.

3. Mailing List

When you sign up for our mailing list, we collect your name and email address. This information is used for the sole purpose of sending announcements such as call for submissions, announcements that an issue is ready, and other news. You receive only a modest amount of email through the mailing list, around 5 - 8 messages per year. 

You may change your mailing list preferences at any time or opt out completely. We do not share the information that is collected here with any third party.

4. Announcements

When you create a call-for-submissions announcement, we collect your name, email address, and information about your publication. Your name and email address are not published with the announcement unless you place this information in the text of the announcement. When you create an announcement, you have the option of joining the mailing list.

5. Submissions

When you register into our submission system, we collect your name and email address. Your email address is automatically added to our mailing list if it’s not on there already. Once logged in to the submission system, you can control your mailing list preferences by using the Mailing List menu option. We use the email address that you enter during the registration process to contact you about the status of your submission. We don’t publish your email address or share it with any third party.

From the submission system, you can enter biographical information about yourself. You can also enter a web site URL if you choose. We use this information to provide a public bio (with a link to your web site if you have one) in the event that your work is selected for publication. The bio that you can enter in the submission system and the public bio that is displayed if your work is published are separate. You cannot update the public bio directly.

When you upload a submission document, we store it in order to be able to read / view it. Your submission info and associated uploaded documents remain in the system indefinitely. We do not share your documents with other parties unless your work is selected for publication. In that case, we will publicly display the work or works that were selected.

If your work is selected for publication, we use your IP address (described in section 1) to create a world map of contributor locations. Neither your name or any other part of your personal information is associated with the map.

In addition to the above, we also collect certain information relating to your activities within the submission system. We log your browser maker and version, login attempts, certain errors (such as an error uploading a file), and lost password change requests. We use this information to troubleshoot problems that you or the system might have.

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